How to start planning in 5 steps

A lot of my clients struggle to organize themselves and manage time.

By organizing their days, they fear to lose their spontaneity. The truth is that a good plan allows us to enjoy spontaneity.

If planning is not your favorite thing, probably you also cultivate the prejudice that plan means rigidity.

But how often do you fail to do what you really want because you didn’t manage your time well?

In theory, living one’s life in the name of spontaneity is a beautiful thing, but without a structure, one cannot go anywhere.

The trick is to use planning as a structure to create space for spontaneity.

If you start working hard to manage your week well, soon you will have a lot more time to lead spontaneously just the way you like, filling it with the activities you love most.

The arduous initial investment of learning to organize yourself will repay you a hundred thousand times, giving you lightness and a sense of freedom that you can’t even imagine!

Today I give you five tips you can do right away to start managing time more effectively.

Make a list of all the things you need to do

This thing may seem obvious, it is not: how many times have you really written all you have to do in a piece of paper?

Including daily tasks like showering or washing dishes?

Make a list that includes everything, big and small goals, daily and one-off activities, and I recommend it in writing.

Divide your activities

Now take your list and divide the activities that are part of it according to the cadence.

What do you have to do every day?

Which weekly or monthly?

What are they to do once only?

Put them in order of importance

Highlight different types of activities with different colors or numbers depending on urgency and importance.

Which ones have priority over the others and must be carried out first?

Which are essential and must be carried out at any cost and which are expendable instead?

Be aware of the time you have and foresee the unexpected

Take your agenda and highlight the time slots you really have available when you wake up.

You can’t do things while you sleep, right?

It, therefore, marks the times in which you can actually be operational.

Finally, count the hours you have left and eliminate 20%, which you will reserve for any unforeseen events.

Distribute activities avoiding multitasking

Now take the hours you have left and use them to distribute your activities based on the priorities you have previously identified.

Try to concentrate the same type of activity as much as possible in the same block of time because multitasking doesn’t help productivity at all!

At this point, your agenda should already be better organized, and you should be able to effectively dispose of all the duties and then enjoy your free time.

If like me, you work as a freelance, things get a little complicated. The activities to be done are always very many, and giving oneself precise times to respect can be very difficult.

But don’t believe that having free time at will is an impossible task: it can be done!

If you want to know more about planning, do not hesitate to contact me, I’ll be very glad to help.

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